Certificate of Authenticity Generator & Art Documentation Platform
Professional art documents
created in seconds, not hours.
Gilded Artworks is the art documentation software used by galleries, emerging artists, and dealers to generate certificates of authenticity, customs-compliant shipping documents, provenance records, and branded gallery brochures — all from a single platform.
15Document Types
< 2mAverage Generation Time
FreeTo Start Creating
UPS · FedEx · DHL Customs Compliant | A5 & Letter Print-Ready | HS Code Auto-Classification | USPAP-Compliant Appraisals | AIC-Standard Conservation Reports
The Problem
Art documentation is broken.
Your credibility pays the price.
Emerging artists lose sales because they lack professional certificates of authenticity. Galleries spend 4–8 hours per international shipment assembling customs documents in Word or InDesign. Missing HS codes cause delays at customs. Inconsistent branding undermines collector confidence. The art world still runs on manual processes that cost time, money, and trust.
The Solution
One platform. Every document.
Gallery-grade in under two minutes.
Gilded Artworks generates certificates of authenticity, customs documentation with auto-classified HS codes, branded gallery brochures, provenance records, condition reports, and 10 more document types — all from a single artwork entry. Your gallery branding, correct compliance data, and print-ready formatting, every time.
How It Works
Create professional art documents in three steps
01
Enter Your Artwork Details
Add title, artist name, medium, dimensions, and year. Upload a high-resolution image. Set up your gallery or artist profile once — Gilded Artworks remembers it for every future document.
02
Select Your Documents
Choose from 15 document types: certificates of authenticity, customs technical sheets, branded brochures, provenance records, condition reports, appraisals, and more. Generate one or all at once.
03
Download, Print & Ship
Every document is generated instantly as a print-ready PDF with your branding, correct HS codes, and professional formatting. Download, print, and include with your shipment or collector package.
15 Professional Document Types
Every document artists, galleries & dealers need
Editorial Catalog
Professionally designed brochures with full-bleed artwork photography, gallery branding, and editorial typography.
- Cover page with gallery branding
- Per-artwork hero spreads
- Medium, dimensions, and pricing
Customs Documentation
UPS, FedEx, and DHL compliant technical artwork sheets with HS codes, country of origin, and declared values.
- HS Code auto-classification
- Individual technical data sheets
- Customs declaration block
Certificate of Authenticity
Elegant certificates with decorative gold borders, artwork thumbnails, and dual signature blocks.
- Unique certificate number
- Edition and medium details
- Artist & gallery signatures
Bill of Sale
Legal sales receipt documenting transfer of ownership with complete financial summary and terms.
- Buyer & seller detail blocks
- Line-item financial summary
- Terms & conditions
Condition Report
Pre/post-shipment condition documentation with photo zones and 10-point assessment checklist.
- Photo documentation zones
- Detailed condition checklist
- Examiner notes section
Provenance Record
Complete ownership chain with exhibition history and literature references — required for works over $10K.
- Visual ownership timeline
- Exhibition history
- Literature references
Consignment Agreement
Legal contract between artist and gallery for works on consignment with commission terms and clauses.
- Multi-work inventory table
- Numbered legal clauses
- Dual-party signatures
Insurance Certificate
Proof of transit coverage with declared values, policy references, and claims reporting procedures.
- Nail-to-nail coverage details
- Covered items table
- Claims & reporting info
Appraisal Report
USPAP-compliant fair market value assessments with triple-value analysis and certified appraiser signature blocks.
- Fair market & replacement values
- Comparable sales methodology
- Certified appraiser credentials
Loan Agreement
Museum and gallery loan contracts with climate-control requirements, insurance terms, and conservation clauses.
- Nail-to-nail insurance terms
- Climate & display requirements
- Dual-party execution
Conservation Report
Treatment records with phased methodology, materials documentation, and AIC-standard conservation notes.
- Pre/post-treatment condition
- Phased treatment timeline
- Materials & methods log
Exhibition History
Complete exhibition timeline with venue details, curatorial credits, and literature references.
- Chronological venue timeline
- Published references
- Curatorial credits
Artist Statement
Gallery-quality editorial text with drop-cap typography, biography, and artwork context — ready for exhibition catalogs.
- Editorial typography
- Artist biography section
- Artwork context & references
Artwork Passport
NFC-linked digital identity card bridging physical artwork to its complete digital provenance and document registry.
- NFC tag reference & QR code
- Authentication status
- Linked document registry
Output Quality
See what you'll create
Editorial CatalogMulti-page presentation brochure
Certificate of AuthenticityArchival-quality, legally compliant
Customs DocumentationHS codes, declared values, carrier-ready
Bill of SaleLegal transfer documentation
Condition ReportPre/post-shipment assessment
Provenance RecordComplete ownership chain
Artwork PassportNFC-linked digital identity
Appraisal ReportFair market value assessment
Artist StatementEditorial gallery text
Free: 2026 Art Shipping Compliance Checklist
Download our 12-point HS code checklist, customs documentation templates, and COA best practices guide — updated quarterly for galleries and artists.
Built for Scale
Enterprise-grade features for gallery teams
👥
Gallery Teams & Roles
Invite your team with granular Viewer, Editor, and Admin roles. Manage up to 10 members with role-based access control.
🌍
Multi-Language Documents
Generate all 15 document types in 6 languages — English, Spanish, French, German, Italian, and Chinese.
📦
Bulk Generation
Generate documents in batch for entire collections. Process hundreds of artworks in a single operation.
🏛
Public Gallery Storefronts
Create a shareable gallery page with a custom URL. Showcase your verified collection to the world.
🖼
High-Fidelity Image Uploads
Attach high-resolution photographs directly to artwork records. Images flow into all generated documents automatically.
📋
Compliance Audit Trail
Immutable activity log for every document generation, team action, and verification scan. Full compliance visibility.
Join hundreds of artists and galleries
Your art deserves professional
documentation. Start free.
No credit card required. Create your first certificate of authenticity, customs form, or gallery brochure in under two minutes.
Frequently Asked Questions
Everything you need to know about art documentation
What is Gilded Artworks?
Gilded Artworks is a professional art documentation platform that generates certificates of authenticity, customs-compliant shipping documents, provenance records, gallery brochures, condition reports, appraisals, and 9 more document types. It is designed for emerging artists, art galleries, dealers, and collectors who need gallery-grade documentation without hiring designers or consultants.
How do I create a certificate of authenticity for my artwork?
Enter your artwork details (title, artist, medium, dimensions, year) and upload a high-resolution image. Select "Certificate of Authenticity" from the document menu. Gilded Artworks generates a professionally formatted COA with a unique certificate number, artwork thumbnail, edition details, and dual signature blocks — ready to download as a print-ready PDF in under two minutes.
What documents do I need for international art shipping?
International art shipments typically require: customs technical data sheets with HS codes and declared values (required by UPS, FedEx, and DHL), a certificate of authenticity for provenance verification, a condition report documenting the artwork's state before shipping, and optionally a gallery brochure or editorial catalog for the recipient. Gilded Artworks generates all of these from a single artwork entry.
What are HS codes for artwork, and does Gilded Artworks include them?
HS (Harmonized System) codes are international tariff classification numbers required for customs clearance. Artworks typically fall under Chapter 97 (e.g., 9701 for paintings, 9703 for sculptures). Gilded Artworks automatically classifies your artwork and includes the correct HS code on all customs documentation, reducing the risk of shipment delays or duties miscalculation.
Is Gilded Artworks free for emerging artists?
Yes. Gilded Artworks offers a free tier that lets artists create their first documents at no cost, with no credit card required. This includes certificates of authenticity, artist statements, and basic customs documentation. Gallery and professional plans with unlimited documents, custom branding, and advanced features are available for teams that ship frequently.
What is art provenance and why does it matter?
Provenance is the documented ownership history of an artwork — from the artist's studio through every subsequent owner, exhibition, and sale. Provenance records are essential for establishing authenticity, determining fair market value, and complying with international art trade regulations. Gilded Artworks generates professional provenance records with visual ownership timelines, exhibition history, and literature references.