Document Type
Condition Report
Condition reports are how galleries avoid the "it arrived damaged" dispute — and how insurers decide claims. Gilded Artworks generates structured condition documentation: designated photo zones for overall and detail shots, a 10-point assessment checklist covering surface, frame, and structure, and an examiner notes section. Generate one before the crate closes and one when it opens; the pair is your evidence.
Best for: Registrars, galleries shipping sold works, lenders borrowing for exhibition, and anyone who has ever lost an insurance argument.
What’s in the document
- Designated photo documentation zones
- 10-point condition assessment checklist
- Surface, frame, and structural categories
- Examiner notes section
- Pre- and post-shipment variants
- Timestamped and linked to the artwork record
Questions, answered
What does the 10-point checklist cover?
Surface condition, paint layer stability, support/canvas state, frame integrity, glazing, hardware, previous repairs, environmental sensitivity, handling requirements, and an overall grade — the categories insurers and conservators actually look at.
Can I attach photographs to the report?
Yes. The layout includes designated zones for overall and detail photography, keyed to the checklist, so images and annotations stay organized instead of arriving as a camera-roll dump.
Why generate reports both before and after shipment?
The pre-shipment report establishes baseline condition; the post-shipment report documents any change. Together they are the evidence chain that determines whether an insurance claim is paid. One without the other is an opinion.
Also in the library
Your first condition report is free.
One artwork entry → all 15 document types. No credit card to start.
Create it now — free